Building Usage and Room Reservation Policy

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Building Usage

Reservations

For safety and security reasons, all rooms in the main building and Hazel 1609 MUST be reserved in ASIMUT. Students and faculty can reserve time via ASIMUT or requested via RoomRes@cim.edu in specified locations: all basement and Hazel practice rooms; small chamber rooms; classrooms; and some studios when otherwise not in use. Please do not remove furniture, pianos, chairs, or stands from rooms, and keep these spaces clean. Trash must be disposed of properly.

Keys

Before your reservation, see the security desk to sign out the required key for your room. Keys must be returned to the security desk at the end of your reservation time, and you may not occupy a space beyond your existing reservation time. If you do not return the key that you have signed out, you may be asked to pay a fine for a replacement, and/or referred to a disciplinary committee, and/or lose their privileges to use rooms for personal use. Although basement practice rooms do not need a key to access, a reservation is still required.

Concert Hall and Large Room Reservations

Andy Junttonen and RoomRes@cim.edu manage CIM's performance spaces, Kulas Hall and Mixon Hall, as well as its large rehearsal spaces, Rooms 113 and 217. These spaces cannot be signed out via ASIMUT but can be requested and reserved for required degree recitals, recording sessions, student practice blocks (1 hour per week), rehearsals, and dress-rehearsals. Please send these requests to RoomRes@cim.edu at least 24–48 hours (about 2 days) in advance, but practice time in the halls cannot be scheduled over 7 days in advance.

Use of the performance halls is prohibited unless officially scheduled. Unauthorized use of these facilities is grounds for disciplinary action.

Taped to the inside of each room door is a set up. It is your responsibility to make sure the room is returned to its original set up. Those in violation will be referred to a disciplinary committee, and/or lose their privileges to use classrooms for personal use.

When using the Mixon, it is your responsibility to tear down anything you set up, this includes stands (including those offstage), chairs, extra pianos. You must restack the chairs and stands backstage and not leave them in any walkways. Those in violation will be referred to a disciplinary committee, and/or lose their privileges to practice in Mixon.

Practice Facilities

Practice facilities are an essential component in the professional preparation of musicians. The following regulations apply for CIM practice facilities:

  • Reservations are required for all rooms in the main building and 1609 Hazel building. Studios and other rooms on the first and second floors are available for practicing when not in use and require a key to enter. Basement practice rooms do not require a key to enter, but the North Wing practices do require a key to enter.
  • Only currently registered and enrolled CIM students may use practice rooms. Junior YAP and YAP students have limited access to practice rooms as well. Eating and drinking are prohibited in these spaces. Please remove trash.
  • A practice room that is vacant for more than 15 minutes must have all personal belongings removed so that others may practice.
  • Instruments and belongings left unguarded cannot be considered safe.
  • Practice rooms are to be occupied only by practicing students; socializing should be done away from the practice area.
  • Practice room windows are not to be covered.
  • Practice rooms are not available to students for unauthorized teaching of private students. Such use of facilities presents an institutional liability issue and is grounds for disciplinary action.
  • Studios and other rooms on the first and second floors are available for practicing when not in use. These spaces must be reserved in ASIMUT and require a key to enter. Some teaching studios designated primarily for use by a single department are available only to students of those respective departments.
  • Students using practice organs must wear organ shoes and must not touch organ pipes. 
  • Students may request the repair and/or tuning of pianos.

A request for piano tuning and/or maintenance can be made by emailing CIM Piano Technician Kim Spieran, kim.spieran@cim.edu

Additional Practice Spaces

The Music Settlement: Through an agreement with The Music Settlement (TMS), located at the north end of Hazel Drive, CIM students have access to additional facilities between the hours of 10am and 2pm, Monday through Friday. Access to TMS rooms requires leaving a CIM ID at the front desk. CIM underwrites the cost of these practice facilities.

1609 Hazel: Adjacent to the Lennon Building, Hazel houses several teaching studios and 15 practice rooms. Entrance is by card-access only.

CIM's main and Lennon buildings, 1609 Hazel may not be used for non-CIM activities, including religious activities. For full details, please read the room usage policy.

Concerts & Events Staff

*** Office hours: Monday through Friday, 9am–5pm ***